Meetings
Parish Council Meetings are normally held on the first Wednesday of every month (except August) at alternate village halls in Rodington and Longdon-upon-Tern.
The Parish Council occasionally holds extraordinary meetings if necessary. For example, if the council is consulted on a planning application or a highways matter and the Councillors are keen to hear the views of the community before responding.
The agenda for the next meeting of the Parish Council are listed below.
The public and press are welcome to attend all meetings. Members of the public are invited to address the Council for 15 minutes at the start of each meeting, each member of the public has 3 minutes to present questions or information to the Council.
Here is the meeting schedule:
Schedule of meetings for 2024-2025
Column 1 | Column 2 | Column 3 | Column 4 |
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Electors Meeting |
8th May 2024, 6 pm Rodington Village Hall |
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Annual Council Meeting |
8th May 2024, 7:30 pm Rodington Village Hall |
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Full Council Meeting |
5th June 2024, 7:30 pm Longdon-upon-Tern Village Hall |
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Full Council Meeting |
31st July 2024, 7:30 pm Rodington Village Hall
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Full Council Meeting |
11th September 2024, 7:30 pm Longdon-upon-Tern Village Hall |
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Full Council Meeting |
2nd October 2024, 7:30 pm Rodington Village Hall |
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Full Council Meeting |
6th November 2024, 7:30 pm Longdon-upon-Tern Village Hall |
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Full Council Meeting |
4th December 2024, 7:30 pm Rodington Village Hall |
Minutes |
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Personnel Committee |
11th December 2024, 7:30 pm Rodington Village Hall |
Agenda |
Minutes |
Finance and Audit Committee |
18th December, 7:30 pm Rodington Village Hall |
Agenda |
Minutes |
Full Council Meeting |
8th January 2025, 7:30 pm Longdon-upon-Tern Village Hall |
Agenda |
Minutes |
Full Council Meeting |
5th February 2025, 7:30pm Rodington Village Hall |
Agenda |
Minutes |
Full Council Meeting |
5th March 2025, 7:30 pm Longdon-upon-Tern Village Hall |
Agenda |
Minutes |
Full Council Meeting |
2nd April 2025, 7:30 pm Rodington Village Hall |
Agenda |
Minutes |
Information about agendas and minutes
Legal requirements of agendas:
Parish Councils must publish an agenda for any meetings within 3 clear days ahead of that meeting, this must not include Sundays or Bank Holidays or the date of the notice of the agenda.
The agenda must be wrote and signed by the Clerk, the Clerk shall decide what is on that agenda and may reject requests from Councillors for items to be added, provided sufficient reason is given to the Councillor. If three Councillors write to the Clerk 7 days before the meeting for an item to be on the agenda then the Clerk cannot reject that request unless there is any legal reason why.
Agendas must be clear about what business is to be transacted, they must be followed in order and discussion on items should wait until those items arise, unless the Chairman directs an item to be considered earlier and makes clear that they are doing this and for what reasons. If an item is not on the agenda then it cannot be considered during the meeting, this is because electors and Councillors have the right to have prior knowledge of that item before the meeting so that Councillors can make informed and transparent decisions and electors have the democratic opportunity to prepare any questions.
Legal requirements of minutes:
Minutes should be wrote in the order that they were discussed during the meeting. Minutes are legally required to be a record of the decisions made, not a verbatim of the discussion, therefore no member of the public can demand that a discussion be minuted, unless the Clerk determines that this discussion has legal implications.
It is best practice for minutes to be published as soon as possible. However, they are only required by law to be viewed from the date of the notice of the next following meeting of that committee. Some minutes shall redact information for commercial or Data Protection purposes.
When can the parish council exclude press and public?
Councils have the legal right, under the Public Bodies (Admission to Meetings) Act 1960, to exclude the press and public from a meeting if the business to be transacted is considered commercially sensitivity, as bidders or tenders or works have the right to their business information remaining confidential prior to successful appointment.
Other reasons why councils may exclude the press and public are because of potential HR matters, employees have data protection rights over their information being discussed and therefore only the "employers" i.e the Full Council Committee can be present.
And another reason may be relating to any court cases that are ongoing, as the press and public being present may implicate the legal case and the courts may look either more or less favourable to the parish council as a result which is beyond a fair trial in UK case law.
Why don't parish councils have AOB on their agenda?
It is not perceived as good practice to have Any Other Business on a council agenda. That is because councils must make informed decisions, and in order to make an informed decision the item needs to be on an agenda, giving the public the transparent and honest view of what business is to be transacted at the meeting.
Schedule of Meeting for 2023-24
Meeting | Date, time and location | Agenda | Minutes |
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Electors Meeting |
17th May 2023, 6pm |
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Annual General Meeting |
17th May 2023, 7:30pm |
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Full Council |
7th June 2023, 7:30pm |
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Full Council |
5th July 2023, 7:30pm |
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Full Council |
6th September 2023, 7:30pm |
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Full Council |
4th October 2023, 7:30pm |
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Full Council |
1st November 2023 (Full Council), 7:30pm |
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Finance & Audit Committee |
8th November 2023, 7:30pm |
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Finance & Audit Committee |
21st November 2023, 7:30pm |
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Full Council |
6th December 2023, 7:30pm |
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Full Council |
3rd January 2024, 7:30pm |
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Personnel Committee |
8th January 2024, 7:30pm |
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Full Council |
7th February 2024, 7:30pm |
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Full Council |
6th March 2024, 7:30pm Rodington Village Hall |
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Full Council |
10th April 2024, 7:30pm |
Schedule of Meeting for 2022-23
Meeting | Date, time and location | Agenda | Minutes |
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Full Council |
4th May 2022, 7:30pm Rodington Village Hall |
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Electors Meeting |
18th May 2022, 7pm Rodington Village Hall |
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Full Council |
1st June 2022, 7:30pm |
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Full Council |
6th July 2022, 7:30pm |
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Full Council |
7th September 2022, 7:30pm |
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Full Council |
5th October 2022, 7:30pm |
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Full Council |
2nd November 2022, 7:30pm |
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Full Council |
7th December 2022, 7:30pm |
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Full Council |
4th January 2023, 7:30pm |
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Full Council |
1st February 2023, 7:30pm |
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Full Council |
1st March 2023, 7:30pm |
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Full Council |
5th April 2023, 7:30pm |
Schedule of Meeting for 2021-22
Meeting | Date, time and location | Agenda | Minutes |
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AGM and Full Council |
5th May 2021, 6pm Zoom Video Conferencing |
View minutes of AGM and Full Council |
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Annual Electors Meeting |
6th May 2021, 6pm Zoom Video Conferencing |
No agenda |
No minutes |
Full Council |
2nd June 2021, 7:3pm Rodington Village Hall |
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Full Council (CANCELLED) |
7th July 2021, 7:30pm Longdon upon Tern Village Hall |
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Full Council |
8th July 2021, 7:30pm Longdon upon Tern Village Hall |
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Full Council |
1st September 2021, 7:30pm Rodington Village Hall |
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Full Council |
6th October 2021, 7:30pm Longdon upon Tern Village Hall |
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Finance & Audit Committee (CANCELLED) |
21st October 2021, 7:30pm TBC |
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Full Council |
3rd November 2021, 7:30pm Rodington Village Hall |
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Full Council |
1st December 2021, 7:30pm Longdon upon Tern Village Hall |
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Finance & Audit Committee (CANCELLED) |
16th December 2021, 6:30pm Rodington Village Hall |
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Personnel Committee (CANCELLED) |
20th December 2021, 7:30pm TBC |
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Full Council |
5th January 2022, 7:30pm Rodington Village Hall |
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Full Council |
2nd February 2022, 7:30pm Longdon upon Tern Village Hall |
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Personnel Committee |
9th February 2022, 6:30pm |
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Full Council |
2nd March 2022, 7:30pm Rodington Village Hall |
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Personnel Committee |
16th March 2022, 5pm Via Zoom |
View agenda |
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Full Council |
6th April 2022, 7:30pm Longdon upon Tern Village Hall |
Meetings 2020 - 2021
Date | Minutes |
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6th May 2020 (AGM) |
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27th May 2020 (Finance & Audit Committee) |
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3rd June 2020 |
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1st July 2020 |
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2nd September 2020 |
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7th October 2020 |
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14th October 2020 (EGM) |
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4th November 2020 |
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18th November 2020 (Finance & Audit Committee) |
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2nd December 2020 |
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8th January 2021 (Finance & Audit Committee) |
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13th January 2021 |
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27th January 2021 (Finance & Audit Committee) |
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3rd February 2021 |
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3rd March 2021 |
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7th April 2021 |